Beacon® Digital Security Policy

 

1. Purpose

 

2. Policy Philosophy

Beacon operates under the principle, digital security is not assumed—it is engineered. This philosophy guides all digital interactions, ensuring that the company’s protective measures prevent security breaches before they occur.

 

3. Document Handling Protocol

All documentation, quotations, specifications and engineering drawings are distributed in PDF format only. Cloud-based document versions (e.g., online Word files, collaborative platforms) are strictly prohibited. Each PDF is reviewed prior to release. Sensitive attachments are transmitted only via verified company email systems or encrypted transmission, never through shared cloud folders or public links.

 

4. Portal Access Policy

Beacon maintains a no third-party portal login policy. Employees and representatives are not authorized to log into external customer, supplier, or vendor portals. Data exchange occurs through direct PDF transmission or through approved Beacon internal systems. This eliminates exposure to external database vulnerabilities and preserves client confidentiality.

 

5. Data Integrity and Client Protection

All files are verified for accuracy and authenticity before release. No unauthorized file-sharing platforms (Dropbox, etc.) are permitted for Beacon communications. Clients are advised to retain and reference only official Beacon PDF documents to ensure version accuracy.

 

6. Vendor and Client Coordination

Beacon coordinates successfully this PDF-only and no-portal-access policy. This policy ensures consistency with database management policies.

 

7. Exceptions and Enforcement

Any deviation from this policy requires written approval from Beacon’s Executive Management and Security Administrator. Violations or unauthorized logins will result in disciplinary action and may lead to termination of vendor or customer engagement.